Presenter Instructions

This page outlines the guidelines and technical details for all presenters. Please review them carefully to ensure your session runs smoothly and on time.

Presentation Session

The date, time and location of your presentation slot can be found in the online conference programme.

Important: All presenters will be contacted with specific details once the final programme is confirmed.

Presentation Formats

Keynote Sessions

  • Duration: 60 minutes total
    • 45 minutes for presentation
    • 15 minutes for audience questions

Full Paper Sessions

  • Duration: 15 minutes total
    • 12 minutes for presentation
    • 3 minutes for audience questions

Industry Sessions

  • Duration: 25 minutes total
    • 20 minutes for presentation
    • 5 minutes for audience questions

Short Paper & Demo Sessions

  • Fast-Forward Talk: 1 minute to introduce your work
  • Poster Session: Showcase an A0-sized poster and/or demo during poster sessions and breaks
  • Poster Size: A0 portrait orientation (841 × 1189 mm)

Audio-Visual Setup

Equipment Provided

  • HDMI connection to the Audio-Visual system
  • Projector and screen
  • Microphone
  • Audio system for videos

Important Requirements

⚠️ Bring Necessary Adapters

  • Please bring any necessary adapters if your device does not have an HDMI port
  • Common adapters needed: USB-C to HDMI, Mini DisplayPort to HDMI, etc.

⚠️ Pre-Session Testing Required

  • All presenters must test their presentations on the AV system before their scheduled session
  • Arrive 15 minutes early to your session room to test your setup
  • This ensures smooth delivery and prevents technical difficulties

⚠️ Run Presentations Locally

  • We strongly recommend your presentation runs locally from your computer
  • We cannot guarantee the reliability of the venue WiFi
  • Do not rely on cloud-based presentations or streaming

Presentation Guidelines

Best Practices

File Formats:

  • PowerPoint (.pptx) or PDF recommended
  • 16:9 aspect ratio preferred
  • Test any animations or transitions in advance

Videos:

  • Embed videos in your presentation
  • Use common codecs (H.264/MP4)
  • Have a backup plan if video fails

Timing:

  • Practice your presentation to stay within time limits
  • Session chairs will provide time warnings
  • Respect the schedule to allow time for questions and following speakers

Backup:

  • Bring a USB drive with your presentation as backup
  • Have your presentation on multiple devices if possible

Poster Requirements

For Short Paper & Demo presenters:

  • Size: A0 portrait (841 × 1189 mm / 33.1 × 46.8 inches)
  • Orientation: Portrait (vertical)
  • Mounting: Poster boards and pins will be provided
  • Setup: Set up your poster before the first poster session
  • Attendance: Please be present at your poster during designated sessions

Contact Information

Questions or Special Requirements?

Please contact the CVMP committee:

Venue Information

  • Location: BFI Southbank, London, UK
  • Address: Belvedere Road, London SE1 8XT
  • Getting there: See our venue page for detailed directions

Code of Conduct

All presenters must adhere to the CVMP Code of Conduct. Please ensure your presentation:

  • Is respectful and professional
  • Avoids discriminatory or offensive content
  • Properly attributes all sources and collaborators
  • Respects intellectual property rights

Thank you for contributing to CVMP 2025!

We look forward to your presentation!

Conference Dates: 3-4 December 2025
Venue: BFI Southbank, London